Accident/Injury Procedures


In the event of an Accident/Injury or other accident at the 12×12 Gymnastics Ballina Inc., the following steps will be followed: 

Accident/Injury Report Form:

All incidents that result in an Accident/Injury or potential Accident/Injury or disease must have a Club Accident/Incident Report Form completed and reported to Club Management/committee. This includes emergencies or dangerous occurrences such as near-misses & equipment failure. This Accident/Injury Report Form must be completed for anyone that is injured during a 12×12 Gymnastics Ballina Inc. event, function, activity or use of 12×12 Gymnastics Ballina Inc.’s services, no matter how minor the Accident/Injury. 

If an accident occurs: 

  • Stop the class, event or work and prevent any injured participants from moving or being harmed by further activity; 
  • Ensure the rest of the class is safe (give responsibility for your group to another coach to remove from the accident site) and remain at all times with the injured person; and 
  • Request assistance from the First Aid Officer (most senior qualified First Aid personnel) to assess the nature of the Accident/Injury and give directions regarding treatment. 

Talk to the participant:

  • What happened? 
  • How did it happen? 
  • What did you feel? 
  • Where does it hurt? 
  • Have you injured this part before? 

Observe the participant:

  • Is the participant distressed? 
  • Is the participant lying in an unusual position?
  • Is there any swelling? 
  • Is there any difference when compared to the opposite limb? 

In the event of minor Accident/Injury:

  • Administer first aid – Rest, Ice, Compression and Elevation (RICE), gloves must be worn if blood is present; 
  • Notify parent/guardian at the conclusion of the class, or as soon as possible; 
  • When talking to parent/guardian, do not make any diagnosis other than the obvious (e.g. Jane hurt her leg) and do not accept or place blame for the accident on anyone or anything; for example, equipment. 
  • All incidents that result in an Accident/Injury or potential Accident/Injury or disease must have a Club Incident Report Form completed and reported to the club management and committee. This includes emergencies or dangerous occurrences such as near-misses & equipment failure. 

In the event of major Accident/Injury:

  • Check Danger, Response, Airway, Breathing and Circulation (DR ABC) and administer first aid as required; 
  • Do not move the participant if there is a suspected neck or spinal Accident/Injury, unless there is a risk to life present (e.g., falling debris, fire, explosion);
  • Stay with the participant and keep them as calm and comfortable as possible; 
  • If the seriousness of the Accident/Injury requires, call an ambulance; 
  • Telephone the parents/emergency contact and inform them of the situation, trying not to alarm them unnecessarily.
  • When talking to parents, do not make any diagnosis other than the obvious (e.g. Jane hurt her leg) and do not accept or place blame for the accident on anyone or anything; for example, equipment.
  • Any incident that occurs that you believe may lead to legal action or non-legal action by a third party must be reported to Insurer as this might initiate an insurance claim. 
  • In the event of death, serious Accident/Injury or illness or dangerous accident a WH&S – NSW Incident Notification Form must be completed and State Authority is to be notified. Gymnastics New South Wales strongly advise that private medical cover is subscribed to in order to best recover costs associated with specialist services which can occur due to the demands of training. In addition, as a part of the registration fee paid to Gymnastics Australia/ NSW each year, your child is insured for any accident or Accident/Injury that may occur while training or competing. 
    As of the date of this printing, the insurance claim procedures are as follows (please check the link at for the most up-to-date information’):

Personal Accident/Injury Claims

If you are a registered member of Gymnastics Australia and you have suffered an Accident/Injury whilst participating in an official gymnastics activity (including training, competition, displays, events or other sanctioned activities) please follow the simple steps below to lodge a Personal Accident/Injury Claim. 

Please refer to the Personal Accident/Injury Summary and Policy Wording for policy terms, conditions and exclusions. 

How to lodge a Personal Accident/Injury Claim:

Step 1:             Download Gymnastics Australia’s Personal Accident/Injury Claim Form or call SUA Claims Department on 1300 363 413 for a copy to be sent to you. 

Step 2:             Complete each section of the claim form. Please note: Incomplete claim forms may cause delays in processing your claim. For assistance, please contact SUA Claims Department on 1300 363 413. 

Step 3:             Send your claim form (via post or fax) to SUA Claims Department
PO Box 2717 Taren Point, NSW 2229 or FAX: 02 9524 9003 Important: Claims should be lodged within 180 days from the date of Accident/Injury. You do not need to wait for all treatments to be completed before sending your claim form. Treatment is permitted even after you have submitted your claim.

 Step 4:             SUA will confirm receipt of your claim form or contact you should they require further information. 

For assistance with your Personal Accident/Injury Claim

  • Claims enquiries: SUA Claims Department – 1300 363 413
  • General enquiries: JLT Sport – 1300 130 373 

Important Information

The Health Insurance Act (Cth) 1973 does not permit the Insurer to contribute to any charges covered by Medicare (including the Medicare Gap).

Roles & Responsibilities Coach / Staff

  • Remain with participant until assistance is provided; 
  • Make contact with relevant emergency services; 
  • When in communication with ambulance, provide details regarding the nature of the Accident/Injury, address and phone number you are calling from and address where injured party is; 
  • Talk to parent/guardian as soon as possible;
  • Follow up with injured participant and parent/guardian; &
  • Complete relevant sections of Accident/Injury Report Form. 

First Aid Officer

  • Provide assistance as most qualified first aid present; 
  • Review medical form and determine appropriate treatment response; &
  • Complete relevant sections of Accident/Injury Report Form. 
  • Submit the Accident/Injury Report Form to the Floor Manager or Event Organiser at the conclusion of event, function or activity. Ensure that all witness details available are recorded. 
  • Photocopy the Accident/Injury Report Form and place a copy in the relevant Event Folder and the original in the Accident Report File within 48 hours.
  • Complete a quarterly report on all accidents / injuries. 

Other Information

  • Any questions relative to Accident/Injury Reports should be directed to the Club Committee.
  • The original form must never be removed from 12×12 Gymnastics Ballina Inc.
  • Information on the Accident Database will be utilised for Quarterly Reporting purposes for identifying Accident/Injury prevention. 

EMERGENCY CONTACTS (Current as of October 2019):

Accident/Injury requiring an ambulance: Dial 000
12×12 Gymnastics Ballina Inc. Administration 0434 246 491
Alternative Emergency Committee Contact, Vice-President 2019, David Keith: 0423 782 446 
Attachment: Accident/ Accident/Injury Report Form

This Policy was implemented / reviewed by the Committee of Management of 12×12 Gymnastics Ballina Incorporated

Date: February 2019 

Review Date: January 2020

Reviewed October 2019 – Approved by: Vice-President: David Keith


Secretary: Clare Axman